INFORMATION WE COLLECT ABOUT YOU
We collect, process, and retain information from you and any devices you may use when you use or interact with our Websites, and in other ways described below.
Information You Give Us: We receive and store information provided to us or given to us in any other way, including your: name, mailing address, phone number, email address, picture, date of birth, payment information, registration information, social media and messaging platform handle, optional biographic and demographic information, processional and licensure information, information for wallets you create or connect via our Websites, survey responses, and any other information that you voluntarily provide. This includes information that you share with us on third-party websites and platforms.
If you apply for a job on our Websites, we will collect your name, contact information, resume/CV and cover letter, information from your LinkedIn Profile or website, and whether you require sponsorship for employment within the U.S. You will also have the opportunity to provide voluntary demographic and self-identification information; this information is not required and is not used for any employment decisions.
Information We Automatically Collect: We receive and store certain types of information whenever you use our Websites. Our Websites may use “cookies,” tagging and other tracking technologies to help enable us to enhance or personalize your online experience. This information includes computer and connection information such as statistics on your page views, traffic to and from our Websites, referral URL, ad data, your IP address, device identifiers, transaction history, and your web log information.
Location Information: When you visit our Websites or interact with our online services, we may receive information about your location and your device, including a unique identifier for your device. Location information allows us to provide location-based services, such as advertising and other personalized content. In addition, if you scan one of our QR codes, we will know the event, venue, or business associated with that code and, thus, your location at the time you scan the QR code.
Information From Social Media: When you interact with us or our Websites on a social media platform, we may collect the personal information that you make available to us, including your account ID, username, and other information included in your posts. If you choose to log into your account with or through a social networking service, we and that service may share certain information about you and your activities. When you give us permission, we may also collect information from your social media account on your behalf.
Information From Other Sources: We may supplement the information we collect with information offline or from third parties.
HOW WE USE INFORMATION WE COLLECT FROM OR ABOUT YOU
We use the information we collect from or about you to help us personalize and continually improve your experience on the Websites, including providing our services and conferences, responding to requests for information, analyzing and compiling trends and statistics, and communicating with you. For information about how to manage information about you and the choices you have, see the Your Choices section below.
We also may use information about you to: provide, maintain, and improve the Websites and for internal or other business purposes; run and administer our virtual and in-personal conferences; fulfill your requests for information; communicate with you; detect, investigate, and prevent activities that may violate our policies or be fraudulent or illegal; optimize, perform analysis, or improve our Websites, products, services, and operations; provide, produce, and ship the products that you order or the services you request; provide customer support; send you offers or other communications about our products and services, such as special or promotional events, including services, products, or events for which we collaborate or co-offer with a third party; administer contests, sweepstakes, promotions, and surveys; and to post user generated content provided by users.
HOW WE SHARE YOUR INFORMATION WITH OTHERS
We share information we collect from or about you with third parties as described below. In addition, we may share information that does not personally identify you, such as aggregate information, de-identified information, device identifiers, or other unique identifiers with third parties. For information about how to manage information about you and the choices you have, see the Your Choices section below.
Third-Party Service Providers: We engage third-party service providers to perform functions on our behalf such as: hosting, content syndication, content management, technical integration, marketing, analytics, customer service, fraud protection, payment processing, fulfillment, and shipping. These third parties may have access to information about you when needed to perform their functions.
Business Partners: We may share information that personally identifies you with business partners who provide products and services that we think you may be interested in.
Law Enforcement, Legal Process, and Emergency Situations: We may also use or disclose information we collect from or about you if required to do so by law or on the good-faith belief that such action is necessary to (a) conform to applicable law or comply with legal process served on us or our Websites; (b) protect and defend our rights or property, the Websites, or our users; (c) respond to a third party that alleges that you have infringed their intellectual property rights; or (d) act to protect the personal safety of us, users of the Websites, or the public.
Public Areas, Interactive Features and Activities: Please remember that any information you share in public areas, including in your public profile, or on social sharing features becomes public and anyone may take and use that information. Please be careful about what you disclose and do not post any information that you expect to keep private. Please consult the applicable guidelines, if any, for use of these features. We cannot control who views information that you post in public areas of the Websites or on third-party messaging platforms, like Discord, and are not responsible for how third parties, including other users may use or disclose information that you post or otherwise share with other users or third parties. If you are under the age of eighteen and a registered user, you may have a content or information you have posted removed from public display by deleting the message yourself or contacting the community manager.
At Your Direction: Our Websites may give you the ability to share certain information with other users or other third parties, such as by scanning your “My Code.” When you engage these features on our Websites, you are authorizing us to share your information. Once shared, we have no control how those third parties will use or further disclose your information.
HOW TO ACCESS AND UPDATE YOUR INFORMATION
If you have an account with us, you can update information you have provided by logging into your account and editing the information. Please note that you may not be able to change some information, like your username or email, after your account is established. You may be required to provide us with sufficient information to verify your identity prior to accessing any records containing information about you. We may not accommodate a request to change information about you if we believe doing so would violate any law or legal requirement or cause the information to be incorrect.
YOUR CHOICES ABOUT HOW INFORMATION ABOUT YOU IS USED AND SHARED
In many instances, you have choices about the information you provide and how we use that information. These choices are described below. California residents and data subjects in Europe have additional rights as set forth in the sections entitled Notice to Residents of California and Notice to Residents of the European Economic Area, Switzerland, and United Kingdom below.
Marketing Emails: By providing us with an e-mail address, you acknowledge that we may use your e-mail address to communicate with you. While you cannot opt-out of receiving notifications and other service-related communications regarding your account or your transactions, you can opt-out of receiving promotional and other marketing emails from us by using the “unsubscribe” feature in our marketing e-mails.
Text Messages: If you have opted-in to one of our text messages programs, you can opt-out at any time by replying “STOP” at any time.
Interest-Based Advertising Choices: You also have choices related to interest-based advertising. Many browsers automatically accept cookies, but you can usually modify your browser’s setting to decline cookies if you prefer. Note that if you choose to remove cookies, you may remove opt-out cookies that affect your advertising preferences.
Many of the third-party advertisers that place tracking tools on our Websites are members of programs that offer you additional choices regarding the use of information about you for advertising. You can learn more about the options available to limit these third parties’ use of your information by visiting the websites for the Network Advertising Initiative and the Digital Advertising Alliance.
Similarly, you can learn about your options to opt-out of mobile app tracking by certain advertising networks through your device settings. For more information about how to change these settings, see the support information for Apple, Android or Windows devices.
Please note that opting-out of participating advertising networks services does not mean that you will not receive advertising while using our Websites or on other websites, nor will it prevent the receipt of interest-based advertising from third parties that do not participate in these industry programs.
NOTICE TO RESIDENTS OF CALIFORNIA
Identifiers: Name, alias, postal address, unique personal identifier, online identifier, IP address, email address, account name, or other similar identifiers. This information is provided by you, automatically collected when you interact with our Website, or is provided by a third party.
Customer records: Name, address, telephone number, education, employment, or payment account number. This information is provided by you, automatically collected when you interact with our Website, or is provided by a third party.
Protected classifications: Race, sexual orientation, gender identity, or disability. This information is provided by you, such as voluntarily disclosed as part of job application.
Commercial information: Records of products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies. This information is automatically collected based on your interactions with our Website, your purchases, and your subscriptions.
Internet or other electronic network activity information: Browsing history, search history, and information regarding interactions with our Website or advertisements. This information is automatically collected when you interact with our Website, or is provided by a third party, such as an advertising or analytics provider.
Geolocation: General or precise location information. This is provided by you when you provide you address or other location information, scan a QR code or check-in at a location, or inferred based on your IP address.
Professional and education data: Employer, title, professional license numbers, work history, and educational background. This information is provided by you, such as your conference registration or job application, or is provided by a third party.
Inferences: Information about your preferences, characteristics, predisposition, demographic info, attitudes, and favorites. This information is provided by you, automatically collected when you interact with our Website, or is provided by a third party.
We collect and use the above categories of personal information for the purposes described above in the sections entitled How We Use Information We Collect From or About You, How We Share Your Information with Others, and Cookies and Other Tracking Technologies. We limited disclosures of personal information for business purpose to services providers, as described above.
Sale of Personal Information and Right to Opt Out: State law requires companies to include certain disclosures including a “Do Not Sell My Personal Info” links on their websites. We do not knowingly sell the personal information of consumers under 16 years of age. To opt out of the sale to third parties, please sending us an email at email@example.com and using the cookie manager on our Website to disable non-necessary cookies. Please note that your right to opt out does not apply to our sharing of data with service providers, with whom we work and who are required to use the data on our behalf.
The following categories of personal information that are disclosed for a business purpose or “sold” and the related categories of third parties:
Identifiers: Name, email, unique personal identifiers, online identifiers, IP address, or other similar identifiers to affiliates, business partners, advertising and marketing companies, data analytics providers, and social networks.
Internet or other electronic network activity information: info regarding your interaction with an internet website, application, or advertisement to affiliates, business partners, advertising and marketing companies, data analytics providers, and social networks.
Rights Requests: As noted above, you have the right to request that we disclose what personal information we collect, use, and sell, as well as the right to request that we delete certain personal information that we have collected from you. You or your authorized agent may submit a request to exercise these rights by sending us an email at firstname.lastname@example.org. We will require you to verify your identity before we can act on your request. You are required to provide your name and email address, your cell phone number if you have sign-up to received text messages from us, or wallet address if you have linked that with your account to start the verification process. If you are asking for access on behalf of someone else, we will require verification of your identity, as well as proof of authorization by the individual whose personal information you wish to access. There may be information that we will not return in response to you request, such as information that would affect the privacy of others or interfere with legal obligations. Similarly, there may be reasons why we cannot comply with your deletion request, such as the need to keep your personal information to provide you service or to fulfil a legal obligation.
Financial Incentives: We may run promotions from time to time and ask you to share personal information with us. We will always give you clear notice about these types of programs when you sign up, and participation is always voluntary. If you change your mind, you will be able to opt out, and if you do not participate, you will still be able to use our services.
California “Shine the Light” Rights: If you are a California resident and customer, California law permits you to request certain information regarding the disclosure of your information about you by us and our related companies to third parties for the third parties' direct marketing purposes. To make such a request, please sending us an email at email@example.com.
NOTICES TO RESIDENTS OF THE EUROPEAN ECONOMIC AREA, SWITZERLAND, AND UNITED KINGDOM
Legal Basis: We have several different legal grounds on which we collect and process personal data, including (a) as necessary to perform a transaction (such as registering for a conference, subscribing to our newsletters, inquiring about employment, or responding to your requests); (b) as necessary to comply with a legal obligation; (c) where you have provided consent; and (d) necessary for legitimate interest when such processing is reasonably expected by you and does not unduly and negatively affect your privacy rights. If you would like to withdraw your consent, please use the options that are described in the Your Choices section above. Please keep in mind that additional basis my still exist for processing that is not based on your consent.
Transfers: Your personal data may be transferred to and processed in the United States or elsewhere in the world that may not provide the same level of data protection as your home country. We will ensure that transfers of personal data are subject to appropriate safeguards in accordance with applicable legal requirements to ensure that your data is adequately protected.
Your Rights: You have certain rights under applicable law. These rights include (1) to obtain information about the processing of your personal data and a copy of your personal data that we store; (2) to request that we update your personal data if it is inaccurate or incomplete; (3) to request the deletion of your personal data if it is no longer necessary for the purposes for which it was collected or if you withdraw consent and no other legal basis for processing exists; (4) to restrict the processing if you contest the accuracy of your personal data, if our processing is deemed unlawful and you oppose deletion, or if we no longer need the personal data but must store it to comply with our legal obligations; (5) to receive your personal data and to transfer it to another controller; (6) to object to our processing when we process your personal data based on legitimate interest; and (7) to lodge a complaint about our collection or processing of your personal data with your Data Protection Authority (DPA).
If you would like to exercise rights (1) through (6), please sending us an email at firstname.lastname@example.org. To verify your identity, we may require you to provide us with personal data prior to accessing any records about you. If you would like to file a complaint with your DPA, contact details for the DPAs in the EEA and UK are available at ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm and for Switzerland at https://www.edoeb.admin.ch/edoeb/en/home/the-fdpic/links/data-protection---switzerland.html.
OTHER IMPORTANT INFORMATION
Users Under Thirteen: Our Websites are intended for users ages thirteen and older only. If we become aware of information in our database that was collected from a child under thirteen, we will delete such information.
Users Outside of the United States: If you use our Websites outside of the United States, you understand and consent to the transfer of information we collect from or about you to, and the collection, processing, and storage of information about you in, the United States and elsewhere. The laws in the U.S. and these countries may be different than the laws of your country.
All rights reserved.